Legal Administrative Assistant-Part Time (Job 3013735)

Summary:

Looking for an administrative assistant to work part time (20 hours) during business hours (Monday to Friday, 9:00am-5:00pm) with in-person attendance. Candidate will provide clerical, secretarial, billing, and general office support for attorneys, legal operations manager, and legal staff.

Duties and Responsibilities:

• Under general supervision, candidate will prepare formal correspondence and/or communicate via email or telephone to obtain and/or provide information.
• Process invoices to billing systems; process forms and requisitions.
• Compile data and enter information into database(s).
• Assemble, organize, and/or file documents.
• Research information and/or gather materials.
• Coordinate appointments and arrange meetings; assist with special events.
• Sort and distribute mail; create Fed-Ex labels; print, photocopy, and/or fax documents.

Experience:

• 0-2 years of experience.

Skills and Abilities:

• Well-developed written and verbal communication skills.
• Ability to follow complex instructions with high degree of accuracy and attention to detail.
• Ability to handle multiple tasks.
• Ability to act autonomously.
• Preserve confidentiality.
• Ability to type a minimum of 35 wpm.
• Knowledge of general computer and office equipment (i.e. copier and printer).
• Familiarity with Microsoft Office.
• Experience with law firms, litigation, or law departments preferred.
• Experience with Ariba and Legal Tracker a plus.

This role requires you to be onsite at our Boca Raton, FL headquarters three days a week. The other two days are remote, offering the flexibility you need while still engaging in meaningful collaboration with cross-functional teams.